Efficiency is critical in business. Being able to develop, collaborate, and communicate effortlessly improves the effectiveness of any organization. Having access to productivity tools such as Microsoft 365 allows workers to execute their tasks more simply. It makes organizations more nimble and allows them to compete in their industry.
Office 365 is Microsoft’s productivity package, which includes programs such as Word, Exchange, Excel, Teams, etc.
Office 365’s products complement one another and function together effortlessly, making it a must-have for any organization.
Here are the top seven advantages of Office 365:
Access Files Anywhere
Office 365 allows your company to save all of its data on the cloud. Accessing all of the applications and files you need when away from the office is important in organizations.
Secure Cloud Storage
Office 365 is a completely safe environment with strong security features in place, including as two-factor authentication, which ensures that unauthorised persons cannot access your data if they get into your device. Security risks are recognized and eliminated instantly using threat detection and anti-malware, which is especially crucial for organizations that deal with private data or information. When you use Office 365, you can run your business without worrying about security.
Improved Communication
Office 365 provides customers with options to make communication centralized across Skype and Outlook. You can make conference calls and meetings with colleagues and external agencies from anywhere. Teams has an instant messaging feature that allows comments and files to be submitted at the same time. This is ideal for cross-departmental collaboration and document co-authoring. All of these capabilities allow you to stay in continual and quick touch with teams and people no matter where they are or when they are.
Predictable spend
Microsoft 365 is charged per user, per month, much like a subscription. The cost of your licenses is determined by the degree of functionality you select for your company. Different enterprise tiers comprise different applications and products, which determines the cost of each license. Paying per user, each month, provides a predictable outflow and allows you to budget your IT cost for the coming year. If you purchase your licenses through Core, you may adjust the amount of licenses you have at any moment, for example, if you employ or individuals depart.
Business Continuity
With information kept in the cloud and frequently backed up, your company may continue to operate normally in the event of an office tragedy. Whatever happens to your physical devices, your email, files, and data are safe in the cloud. Exchange also provides recovery tools, which allow you to restore individual emails or whole inboxes if necessary. If you use Office 365, you may do business as normal regardless of the circumstances.
Centralized Collaboration
Through collaboration technologies, Office 365 allows you to share mailboxes, calendars, contacts, and edit documents in real time. Sharing calendars in Exchange allows you to see who is available when in your organization, allowing you to schedule meetings that work for everyone the first time. Because several users may access the same inbox using shared mailboxes, messages can be filtered to land in the shared mailbox and not be missed. SharePoint is yet another essential tool for facilitating cooperation. Documents saved here can be accessed and worked on by any staff member and shared through email as a link.
Multiple users may also modify documents saved in SharePoint in real time, making co-authoring simple. Thanks to small colored flags that identify each user, you can see who is in the document at any moment and even where they are working.
Microsoft 365 includes online versions of the most popular programs, including Microsoft Word, PowerPoint, Excel, and OneNote. The variety of functionality provided by Office 365 is unparalleled for any organization. The monthly subscription model for Office 365 makes it easy for businesses to choose a plan that is appropriate for their size and number of users while continuing to operate as usual.
